Free to start · No credit card

Room transitions,
handled automatically.

Room Autopilot assigns every student to the right room based on their age, moves them as they grow, and forecasts your capacity months ahead — so you can focus on the kids, not the spreadsheets.

Your data in Google Drive
Set up in under 10 minutes
Get started free
Sign in to manage your daycare
or
No credit card required
Student data stays in your Google Drive
Full-featured free tier — upgrade anytime
How it works

Up and running in minutes

No training required. Most directors have their full roster set up in under 10 minutes.

1
Set up your rooms
Define your room names, age ranges, and capacity limits. Takes about 2 minutes.
2
Add your students
Upload a CSV or enter students manually. Name, date of birth, start date — that's all you need.
3
Autopilot takes over
Every student is assigned to the right room immediately. As they age, they move automatically.
Features

Everything you need to manage rooms well

Built specifically for daycare centers — not adapted from generic HR software.

Automatic room assignment
Every student lands in the right room the moment they enroll. No manual sorting, no spreadsheets — just age in, room out.
Capacity forecast to graduation
See exactly how full each room will be — months from now. Know before a crisis, not after. Plan new enrollments with confidence.
Waitlist with real start dates
Stop telling families 'we'll call you.' Give them an actual predicted start date — calculated from real occupancy data, not guesswork.
Flexible transitions
Monthly or weekly transitions, manual holds, early moves, or graduation unenrollment. Every edge case, handled cleanly.
Google Drive sync
All data lives in a CSV in your own Google Drive. Open it in Excel, share it with your team, or move away any time. No lock-in.
Room stacks for parallel paths
Two toddler rooms? Stacks keep siblings and cohorts together through the same progression path, automatically.
See exactly what you're getting

Real screens from the app — no marketing fluff, no generic mockups.

app.roomautopilot.com
Room Autopilot
Dashboard
Roster
Waitlist
Settings
Occupancy Overview
Showing 6-month forecast · current month highlighted
MonthInfants
max 10		Young Tod. ◀ now
max 10		Toddlers
max 10		Preschool
max 12
Jan '26
6/10
9/10
5/10
4/12
Feb '26
7/10
8/10
6/10
5/12
Mar '26 ◀
6/10
10/10 FULL
5/10
4/12
Apr '26
5/10
8/10
8/10
3/12
May '26
4/10
7/10
7/10
6/12
Jun '26
3/10
6/10
9/10
7/12
Pricing

Start free. Grow without limits.

Upgrade when you need more students or rooms.

Free
Try it with your real data — no time limit
$0
forever
  • ✓Up to 10 students
  • ✓Up to 3 rooms
  • ✓Up to 5 waitlist entries
  • ✓Smart room assignment
  • ✓Occupancy overview
  • ✓Google Drive sync
Most popular
Premium
For centers that are growing
Contact us
for pricing
  • ✓Unlimited students
  • ✓Unlimited rooms
  • ✓Unlimited waitlist entries
  • ✓Full occupancy forecast to graduation
  • ✓Queue-aware waitlist predictions
  • ✓All current and future features
FAQ

Common questions

Student data stored in your Google Drive — not our servers
Export to CSV any time — no lock-in
Set up in under 10 minutes
No credit card required to start

Ready to stop doing this by hand?

Join daycare directors who've moved room management off their to-do list for good.

Free forever · No credit card · Setup in 10 minutes
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